XutoAi is the only platform that combines task management + asset tracking + AI intelligence in one place. It doesn't just organize — it decides, predicts, and acts.
30-day free trial • Setup in 2 min • No spreadsheets ever again
Trusted by teams at
Uptime reliability
Devices managed
AI allocation speed
Less idle assets
Trello organizes. ClickUp tracks. Notion documents. XutoAi does all three — and adds an AI brain that manages your work and assets for you.
Other tools make you do the thinking. XutoAi has an AI Work Brain that proactively watches your projects and alerts you before things go wrong.
Nobody else links tasks to real-world assets. With XutoAi, when a task is completed, the linked asset status updates automatically.
See exactly which assets are sitting unused, how much revenue you're losing, and get AI-powered suggestions to fix it — discount it, relocate it, or rent it out.
AI analyzes past usage, seasonal trends, and patterns to predict what you'll need next — so you never run out of stock or overstock.
Stop manually checking who's free. AI considers availability, skill, workload, and location to auto-assign the right person to the right task.
Track where every asset is. When a request comes in, AI finds the nearest available device — saving delivery time and logistics cost.
Trello shows task status. XutoAi shows business impact — revenue per asset, loss from idle time, top-performing inventory, and ROI dashboards.
Your team doesn't live in email. Get instant alerts on WhatsApp and Telegram — overdue tasks, idle assets, new assignments, and AI recommendations.
Start simple like Trello. Unlock ClickUp-level power when you need it. One toggle switches between beginner-friendly boards and advanced workflows with automations, custom fields, and analytics.
Don't start from scratch. Pick an industry template and your entire workspace — boards, columns, labels, and automations — is ready instantly. Customized for your business type.
No complex setup. No training. Start managing in minutes, not weeks.
Choose your industry — laptop rental, logistics, corporate IT, or start blank. Your workspace is ready in one click.
Import devices, invite members, set roles. Everything organized in beautiful Kanban boards with real-time sync.
AI auto-assigns tasks, detects idle assets, predicts demand, and sends WhatsApp alerts. You focus on growth.
Powered by Claude and GPT. It doesn't just organize — it decides, predicts, and acts on your behalf.
Pre-built templates designed for specific industries. Pick one and your entire workspace is configured instantly.
Track fleet, rentals, returns
Employee devices, onboarding
Delivery tracking, assignments
Equipment, scheduling, crews
Lab gear, student laptops
Shared devices, room booking
Medical devices, maintenance
Simple inventory, basic tasks
| Feature | Trello | ClickUp | Notion | XutoAi |
|---|---|---|---|---|
| Kanban Boards | ✓ | ✓ | ✓ | ✓ |
| Asset Tracking | ✗ | ✗ | ✗ | ✓ |
| Task + Asset Linked | ✗ | ✗ | ✗ | ✓ |
| AI Smart Allocation | ✗ | ✗ | ✗ | ✓ |
| Idle Asset Detection | ✗ | ✗ | ✗ | ✓ |
| Predictive Demand | ✗ | ✗ | ✗ | ✓ |
| Location Intelligence | ✗ | ✗ | ✗ | ✓ |
| Revenue Dashboard | ✗ | ✗ | ✗ | ✓ |
| WhatsApp Alerts | ✗ | ✗ | ✗ | ✓ |
| Industry Templates | ✗ | ✓ | ✓ | ✓ |
| Simple + Pro Mode | ✓ | ✗ | ✗ | ✓ |
| Real-time Collaboration | ✓ | ✓ | ✓ | ✓ |
Your data is protected at every layer. No compromises.
Industry-standard encryption for all passwords.
Token-based auth with role-based access control.
Brute-force protection on all auth endpoints.
Restricted origins with security headers and HSTS.
All inputs sanitized to prevent injection attacks.
SQLAlchemy ORM with parameterized queries.
Join teams who replaced spreadsheets, Trello, and manual processes with one AI-powered workspace. Free forever.